This Policy applies to all external parties, namely, visitors to IRAN.CA and social media pages, subscribers to marketing materials, and any other individual whose personal information may be collected, stored and used by IRAN.CA or its partners. This Policy also applies to IRAN.CA’s management of personal information across all of its offices in Canada.
POLICY
IRAN.CA understands that the right of individuals to their privacy is important, and demonstrates this by complying with the “The Personal Information Protection and Electronic Documents Act” (PIPEDA)
How IRAN.CA Collects Personal Information
IRAN.CA collects personal information only by lawful and fair means, where it is reasonably necessary for or directly related to IRAN.CA functions. It is IRAN.CA’s usual practice to collect personal information directly from you when you deal with IRAN.CA by phone, letter, email, face-to-face or online, including when you:
Make an enquiry with IRAN.CA;
Register an account on IRAN.CA website;
Subscribe to a newsletter or register to receive brochures (e.g. through IRAN.CA website);
Apply to attend or exhibit at an IRAN.CA event;
Enter a promotion or competition, including at an IRAN.CA event or through IRAN.CA websites;
Have business dealings with IRAN.CA (whether as job applicant, as an employee of one of IRAN.CA’s external service providers, if you work for a government agency IRAN.CA deals with, in the context of a transaction, or if you volunteer personal information to IRAN.CA).
Where it is practicable, you may choose to remain anonymous or adopt a pseudonym when dealing with IRAN.CA.
Personal Information that IRAN.CA Collects
The types of personal information that IRAN.CA collects will depend on the nature of your dealings with its products and services and may include your name, contact details, photographic information, your views and opinions about IRAN.CA services, travel information. In particular:
If you registers to use our services through IRAN.CA website, your name, email address and business contact details will be collected.
If you are a user who registers to receive newsletters from IRAN.CA or registers to create an account on the IRAN.CA website to customise your web experience, your name, address, email address and information about what type of information you are looking for will be collected. This is so IRAN.CA can provide you with material likely to be of interest to you.
If you deal with IRAN.CA in the course of business, IRAN.CA will generally collect only your business contact details (so IRAN.CA can communicate with you for normal business purposes).
IRAN.CA also collects personal information about its employees (including job applicants) and contractors (personnel records).
If you make a complaint, IRAN.CA will generally collect your name, address or email address and details about the complaint.
How IRAN.CA Uses and Discloses Personal Information
IRAN.CA will only use and disclose personal information for the purpose for which it was collected. For example, if you register on a IRAN.CA website to receive information about a listing, IRAN.CA will use your name and email address to send you this information. Other examples include use or disclosure for the purpose of:
Providing you with the services you have requested;
Marketing communications;
Complaint handling;
Research and forecasting;
Employment purposes; and,
Performing specific statutory or administrative functions.
Examples of third parties IRAN.CA may disclose your personal information to include external service providers such as IT consultants, professional advisers, publishing houses and marketing/advertising agencies or business partners with whom IRAN.CA has a formal contractual relationship with.
IRAN.CA will not use or disclose personal information for a purpose other than that for which it was collected unless:
Your consent is obtained;
IRAN.CA is required to, or authorised by a Canadian law or a court or tribunal order; or,
Otherwise in accordance with the Personal Information Protection and Electronic Documents Act.
IRAN.CA may also use or disclose your personal information for a secondary purpose related to, or directly related to, the purpose of collection where you would reasonably expect that your information would be used for this other purpose. These secondary purposes may include activities such as public education or quality assurance.
At or before the time IRAN.CA collects your personal information (or as soon as practical afterwards), IRAN.CA will take such steps as are reasonable in the circumstances to provide you with a collection notice containing the following information setting out, among other things, the purpose of collection.
Security of Personal Information
IRAN.CA takes security of personal information seriously and has implemented a range of physical and electronic security measures to protect your personal information from unauthorised access, use, modification, disclosure or misuse including the implementation of firewalls.
Electronic records of personal information collected by IRAN.CA are stored in databases that are hosted on servers in Canada as well as overseas, primarily in the US. In each case, IRAN.CA’s IT systems are protected by appropriate IT security measures.
IRAN.CA also requires its staff to ensure that paper records containing personal information are stored securely. IRAN.CA’s employees are bound by confidentiality obligations as a condition of their employment, and this extends to ensuring that personal information collected by IRAN.CA is kept confidential.
Access and Correction
You have the right to seek access to the records of personal information that IRAN.CA holds about you. You also have the right to ask IRAN.CA to alter your personal information if you think the information is inaccurate, out-of-date, incomplete, irrelevant or misleading.
If you wish to access or correct your personal information that IRAN.CA holds, please submit a written request setting out what information you wish to access or correct, your name and a mailing/email address using the contact details set out at the end of this Policy. IRAN.CA may require you to verify your identity. IRAN.CA will respond to your request within 30 days.
If IRAN.CA refuses to provide you with access to your personal information or to correct that information as you request, it will provide you with reasons for that refusal and information about how to make a complaint.
If IRAN.CA refuses to correct your personal information, It will take reasonable steps to associate a statement with your personal information that you consider the information to be inaccurate.
Online Privacy Issues
If you use IRAN.CA’s website information is recorded about your visit for web personalisation, research and statistical and reporting purposes as well as to allow IRAN.CA to improve its websites, products and services.
IRAN.CA also uses cookies and session tools to improve your experience when visiting its sites. The information collected may include your IP address, the referring site and the pages visited on IRAN.CA’s site. IP addresses are logged to track a user’s session while the user remains anonymous. IRAN.CA analyses this data for certain trends and statistics, such as which parts of IRAN.CA websites users are visiting and how long they spend there. IRAN.CA does not link your IP addresses to anything that identifies you.
In general, you can visit IRAN.CA’s websites without telling IRAN.CA who you are or revealing any personal information about yourself. However, there are times when IRAN.CA may need to collect your personal information. For instance, if you register to receive IRAN.CA publications or to attend an event, IRAN.CA will need to collect some personal information from you for this purpose. In this case, IRAN.CA will provide notice and seek your permission to send you further electronic communications, and for your personal information to be stored in its databases. If at any time after submitting your personal information to IRAN.CA you would no longer like to receive information, simply follow the “unsubscribe” directions at the end of any email communications you receive, or contact IRAN.CA using the contact details listed at the end of this Policy.
No attempt will be made by IRAN.CA to identify website users or their browsing activities except in the unlikely event of an investigation where a law enforcement agency may exercise a warrant to inspect server logs. The statistics and log files may be preserved indefinitely and used at any time and in any way necessary to prevent security breaches and to ensure the integrity of the information supplied by IRAN.CA.
Where you use IRAN.CA’s social media pages (such as Facebook or Twitter) IRAN.CA will not collect any personal information about you without your consent.
Cookies
Some IRAN.CA webpages use cookies which are small files that may be placed on your hard disk for recordkeeping purposes. A cookie helps IRAN.CA remember who you are and can make your subsequent visits to the webpage simpler and more seamless. You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether or not to accept it. However, by not accepting cookies, some webpages may not display properly or you may not be permitted to access certain information. No personal information is stored within IRAN.CA’s cookies. Cookies are important for IRAN.CA websites and are used to provide the best possible online experience. By continuing to use this site you are consenting to their use.
Online Security
IRAN.CA strives to ensure the security, integrity and privacy of personal information submitted to its websites, and periodically updates its security measures in light of current technologies. You need to be aware of inherent risks associated with the transmission of information via the Internet. IRAN.CA cannot guarantee or warrant the security of any personal information you submit to its websites. If you have concerns in this regard, IRAN.CA has other ways of obtaining and providing information. Postal services, phone and fax facilities are available.
IRAN.CA websites may also be linked to websites operated by third parties. These links are meant for your convenience only. Links to third party websites do not constitute sponsorship, endorsement or approval of these websites. Visitors to those websites should refer to their separate privacy policies and practices, e.g. Google Analytics and Adobe packages.
Complaints
If you wish to complain about how IRAN.CA manages personal information, you should submit a written complaint by email using the contact details set out in this policy. IRAN.CA will endeavour to respond to your complaint within 30 days.
If you are not satisfied with IRAN.CA’s response, you may make a written complaint to the Office of the privacy Commissioner of Canada. If you make a complaint directly to the Office of the privacy Commissioner of Canada the Commissioner will likely recommend that you try to resolve the complaint directly with IRAN.CA in the first instance.
For more information about the Office of the privacy Commissioner of Canada, you can visit the Office of the privacy Commissioner of Canada’s website (www.priv.gc.ca)
Contact Information
If you have any questions about this Policy or if you wish to make a complaint, contact IRAN.CA
IRAN.CA periodically reviews this Policy and reserves the right at its discretion to modify or remove portions at any time. Any amendments will be notified by posting an updated version on its website.
last edited on July 14, 2016